Wedding Photography Contract


In the following terms & conditions "the photographer" shall mean James Soules trading as Soules Photography. "The client(s)" shall be those persons defined as the couple who are getting married.

Booking Fee / Deposit Payments

A non-refundable booking fee as stipulated by the photographer at the time of booking as well as full acceptance of these terms and conditions secures the time and services of the Photographer for the wedding and is non-refundable or transferable in the event of cancellation, it being the agreed loss suffered by the photographer due to cancellation.

The booking fee will be deducted from the cost of the client's chosen package when calculating the final balance due. Payment in full of the remaining balance will be due two calendar months before the wedding day. Weddings that are postponed to a later date will retain the fee as long as the photographer can re-schedule for the new date and time.

Wedding Arrangements

The details of the wedding arrangements are to be agreed beforehand in writing (email is acceptable). The Client shall notify the Photographer of any changes to these details in writing. The Photographer/s cannot be held liable for delays or disruption in their delivery of the service until any changes are received and acknowledged in writing.


The Client may cancel this contract at any time by giving written notice to The Photographer/s but in doing so shall forfeit any monies paid. Cancellation less than 12 weeks before the wedding will result in the payment in full becoming due. All cancellations must be in writing by email.


The client(s) hereby allow(s) the photographer to display any photograph covered by this contract and to generally promote the business in advertising, brochures, magazine articles, websites, social media, sample albums etc.


All image sizes are nominal. The Photographer/s will provide a pleasing colour balance but cannot guarantee exact colour matching owing to anomalous reflectance caused by a combination of certain dyes and materials especially man-made fibres. It is sometimes impossible to record on film or digitally the exact colour as seen by the human eye. For a booking involving a church ceremony or at certain venues, the photographer's movements are sometimes restricted by the official in charge. The area from which the photographer is able to cover the ceremony may not be the photographer's choice and the photographer cannot accept responsibility for any obstructed view should this be the case.

The number of images delivered by the photographer is decided by the photographer post wedding. The photographer is under no obligation to deliver a set number of images.


All images will be adjusted for exposure, brightness, contrast, sharpness, etc The Photographer's judgement regarding these corrections shall be deemed correct and in fitting with the style of images as shown on the photographer’s website.

Prints / Reorders

All prints and reorders shall be treated as an extension of this contract and no responsibility for error will be accepted unless orders are given in writing.


The copyright Designs and Patents Acts assign the copyright of the images to the photographer. Any images or copies of images whether stored digitally or otherwise and any computer program including any source or object code, computer file or printed documentation relating to such images are protected by the Copyright and Design Act 1988. It is contrary to the Act to copy or allow to be copied photographically/electronically or by any other means an image created as part of this contract without the permission of The Photographer/s in writing.

The photographer is happy for these images to be by the client displayed online, printed and distributed as the client sees fit as long the images remain unaltered from how they had been delivered to the client.


The Photographer/s shall be granted artistic license in relation to the poses photographed and the locations used. The Photographers judgement regarding the locations/poses and number of images taken shall be deemed correct. Due to the vagaries of the weather and the willingness of subjects it may not be possible to capture all the images requested.

Force Majeure or Act of God

The due performance of this contract is subject to alteration or cancellation by either party owing to any cause beyond their control.


In the unlikely event of the assigned Photographer being unable to attend your wedding due to unforeseen circumstances, we reserve the right to attempt to appoint another photographer to attend your wedding on our behalf to undertake the wedding photography to his/her best ability.

Limitation of Liability

In the unlikely event of a total photographic failure or cancellation of this contract by either party or in any other circumstance the liability of one party to the other shall be limited to the total value of the contract. Neither party shall be liable for indirect or consequential loss.

Personal Accident

Any directions issued to clients, their guests or employees during a photographic shoot are deemed to be at said persons own risk. The photographer cannot be held responsible for any personal accidents during a photographic shoot.


In the event the wedding date falls during a national or local government shutdown (lockdown) due to a pandemic such as Covid19 then under normal circumstances there will be no additional charge to move your wedding date to any date the photographer is available (there may be a charge if the photographer incurs a cost to move your booking such as the cancelation of hotel rooms, changes to personal booked holidays and other items that incur cost). The date of the final balance will move with the wedding date to remain two calendar months in advance.

In the specific circumstance of a national or local government shutdown (lockdown) and the photographer not being available for the new wedding date then the standard 12 week cancellation period covered above will be replaced with a 4 week cancelation period. Any payments over and above the deposit will be refunded up to 1 calendar month before the wedding date.

As long as the government rulings during the pandemic allow the wedding to go ahead then the photographer will be in attendance as agreed.

Governing Law

This agreement shall be governed in accordance with the laws of England, Scotland and Wales.